Tattoo Studio
Live menu preview
The dashboard bundles your day: today’s appointments, open tasks, key figures, upcoming deadlines and quick access to the most common actions. Instead of clicking through several views in the morning, you see on one page what’s due and what’s been left undone.
Contact and appointment enquiries from your website, the booking form and the waitlist arrive here in one place. You answer them, turn one into an appointment with a click, or create a client record straight away.
Set up your team, assign roles and rights and decide who may see and edit which areas. Each artist gets their own colour that runs through the calendar and reports.
Guest artists with their own billing: their appointments, revenue and payouts run cleanly separated from the core team – but in the same calendar and the same till.
Suppliers, tax advisor, laundry, disposal, maintenance firms – every business contact around the studio in one place, with a contact person and terms.
Whatever runs low lands on the order list – inks, needles, gloves, consumables. You see at a glance what’s missing and track orders through to delivery.
Your design collection: maintain flashes with image, description and price and, if you like, show them as a public gallery on the website. A chosen design can be assigned to a job directly.
People without a fixed appointment gather here – including via public sign-up on the website. If a slot opens up at short notice, you have suitable candidates to hand at once.
All clients with contact details, health information and intake – allergies, medication, blood thinners, pregnancy and more. Because these are health data, they rest AES-256 encrypted and count as a special category under Art. 9 GDPR.
The heart of it: the job per project with body area and body map, individual sessions, image history plus inks used including batch and needles. On completion, an audit-proof case PDF with a SHA-256 checksum is created automatically and can no longer be deleted.
The calendar in day, week and month view, coloured by artist, with workstations as stations, buffer times for cleaning and protection against double bookings. Deposit and payment are recorded right at the appointment.
Der geführte Ablauf, wenn jemand im Studio steht: Kunde wählen oder in Sekunden anlegen, die Dokumente zum Anlass zusammenstellen und am Tablet unterschreiben lassen – drei Schritte statt Modul-Hopping.
Posteingang und Verlauf für die Kommunikation mit der Kundschaft über den Kundenbereich – Absage- und Verschiebungswünsche sind direkt mit dem betreffenden Termin verknüpft.
Zeichnungen, Vorlagen und Motiventwürfe liegen verschlüsselt in der Akte und lassen sich der Kundschaft über einen geschützten Link zeigen – als verkleinerte Fassung mit Wasserzeichen, nie als Originaldatei.
Information and consent with a template builder – including a body-map field to mark the spot. The client signs on the tablet or conveniently via QR link, even several documents with one signature. Every signature carries timestamp, IP and the full document hash and moves into the record as a PDF.
Build your own forms and documents with the field builder – from the intake form and image rights to the aftercare sheet. Same field types as the consents, including body map.
A curated knowledge base from anatomy and dermatology through sterilisation to DIN EN 17169 and data protection – every article with examples, a checklist and sources. Ideal for onboarding new colleagues.
Versioned hygiene and cleaning plans that are always current and whose changes stay traceable. Retrievable as evidence at any time for an inspection.
Device and inventory management with maintenance, testing and validation evidence, e.g. for the autoclave. You see which device was checked when and when the next check is due.
Processes, checklists and evidence for clean quality management – from the standard procedure to documenting deviations and measures.
Inks with manufacturer, batch and REACH labelling – fully traceable. In the event of a recall, the software checks whether an affected batch was in use with you.
Ein durchsuchbares Nachschlagewerk für vegane Farben und Zubehör, das ihr selbst pflegt. Rund 30 Marken sind als Startbestand dabei – jeweils mit Herkunft, Glycerin-Quelle und REACH-Angabe.
Who completed which training and when – first aid, hygiene, infection protection? All records documented, with refresher dates in view.
For the health-authority inspection: hygiene plans, device and validation evidence, training records and authority templates are pulled together here automatically – sorted, printable and to hand in minutes.
Praktische Werkzeuge für den DSGVO-Alltag: eine vollständige, druckbare Datenauskunft je Kunde (Art. 15), Aufbewahrung und endgültige Löschung samt verschlüsselter Dateien sowie ein Verarbeitungsverzeichnis (Art. 30) mit Standardeinträgen.
Daily till with receipt photo and recording person, revenue per artist and payment type, plus a yearly breakdown. Deposits and payments flow in directly from the appointments.
Der Monatsblick auf die Zahlen, die im Alltag ohnehin entstehen: Termine und ihre Ausgänge, No-Show- und Bestätigungsquote, Behandlungszeit, Neukunden und Kasseneinnahmen – gesamt und je Kollegin.
Issue and redeem vouchers and settle them directly in the client record. Every voucher is traceable from sale to redemption.
Payouts to guest artists and team – calculated from their revenue, documented and signed directly on request, with the same signature evidence as all documents.
Manage clients’ direct-debit mandates and collect payments conveniently – ideal for instalments on larger projects or recurring amounts.
Adapt the look of your public pages and documents – accent colour, header, logo – with a live preview. So the booking page and PDFs match your studio.
The central hub: studio master data, scheduling and workstations, colleague colours, email texts and the management of legal texts such as imprint, privacy and terms. Much of it is bilingual (German/English).
Your personal login details, the interface language (German/English) and your own settings. Everyone on the team maintains their own account here.
Eine kurze Anleitung zu allen Bereichen der Software, direkt in der App und für jede Rolle sichtbar – ohne Suchen in externen Handbüchern.